BillBop Privacy Policy

Introduction

Welcome, and thank you for your interest in BillBop ("BillBop", "billbop", "we", or "us"). This Privacy Policy applies to our website at https://billbop.com (the "Site"), our web application, mobile applications (including any tablet versions), downloadable software, and any other services, communications, or interactions (collectively, the "Service") where this Policy is linked or referenced.

This Privacy Policy ("Policy") describes the types of information we collect through our Service, how we use and protect that information, and the choices you have regarding your personal data. By accessing or using our Service, you consent to the collection and use of information as described in this Policy.

This Policy is incorporated by reference into and is subject to the BillBop Terms of Service. Capitalized terms not defined herein shall have the meaning set forth in those Terms.

1. Definitions

Client

A business or organization that subscribes to or uses the BillBop Service.

User

An individual authorized by a Client to access the restricted areas of the Service for business purposes.

Visitor

An individual who accesses the public-facing areas of our Site or interacts with BillBop without logging into the Service.

Client Data

Any files, documents, inventory records, supplier information, or other data input or stored in the Service by Users on behalf of a Client.

Personal Data

Any information that identifies or can reasonably be used to identify a natural person, such as name, email, and contact information.

Public Area

Areas of the Site accessible to Visitors without authentication.

Restricted Area

Areas of the Site or Service that require login credentials and are accessible only by authorized Users.

2. Information We Collect

We collect information in the following ways:

Information Provided by You

• Contact details (e.g., name, email, role, company)
• Login credentials
• Billing information (if applicable)
• Any data manually entered into the Service (e.g., inventory, suppliers, orders)

Automatically Collected Information

• IP address, device type, browser type
• Usage activity within the app (e.g., pages visited, features used)
• Diagnostic and crash data

Third-Party Integrations

If you connect third-party services (e.g., QuickBooks, Xero), we may receive certain data necessary to facilitate that integration.

3. How We Use Your Information

We use collected data to:

• Provide and maintain the Service
• Improve the functionality, security, and performance of the Service
• Communicate with you (account notices, product updates)
• Provide support and respond to inquiries
• Ensure billing accuracy and subscription management

4. How We Share Information

We do not sell or rent your data.

We may share data with:

• Third-party vendors that help operate the Service (e.g., cloud hosting, analytics)
• Legal authorities, when required to comply with applicable law
• Other users in your organization when explicitly granted access

All data sharing is governed by confidentiality agreements and applicable privacy laws.

5. Data Security

We use industry-standard security measures to protect your data, including:

• Encryption in transit
• Role-based access controls
• Regular system updates and monitoring

However, no system can guarantee absolute security.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide services. Upon account closure, we will delete your data within 30 days unless otherwise legally required.

7. Your Rights

Depending on your location, you may have the right to:

• Access or update your data
• Request data deletion
• Object to certain processing
• Export your data

To exercise your rights, contact us at admin@billbop.com.

8. International Transfers

If you are accessing the Service from outside the United States, your data may be transferred to and processed in the U.S. where privacy laws may differ. By using the Service, you consent to this transfer.

9. Children's Privacy

BillBop is not intended for children under 18. We do not knowingly collect personal data from minors.

10. Changes to This Policy

We may update this Policy from time to time. If we make material changes, we will notify you via the Service or by email.